June 20, 2019
12:00 Noon – 1:30 PM
- Meet & Greet for new board members
- Review and
- Review and approve Consent Calendar Items
- Review and vote
on:lease, bylaw edits and Governance Framework edits
- Update on CAUFC programs
- Address Strategic Plan within Communication Plan for Board Member efforts
- Discuss & Determine next in-person board meeting date
- Review/discuss Development (Friendraising & Fundraising/Annual Support Campaign) goals
- Review action items
At Large Board Members: Emily Spillett, Dave Duncan, Isby Fleischmann, Matt Deines, Gordon Mann, Sarah Gaskin
Regional Council Representatives: Sacramento – Anne
Board:Laura Burnett, Daniel Kump, Bob Blum
12:03 Call to Order & Introductions
Emily noted that participation is Davey heavy; will be reevaluated going forward.
• Action: Contact list will be updated and distributed following the meeting.
• Emina—Will be sending silent workshop information soon.
12:32 PM – Approve Agenda
Unanimously approved (Gordan/Dave)
12:34 PM – Approve Consent Calendar
Unanimously approved (Gordan/Dave)
12:40 PM – Old Business
Review & renew Office Lease
Nancy provided background on lease information and move to Nancy’s backyard studio. If additional employees are hired, may need to move. Potential to share an office with Davey. Currently, lease if month to month. No approval is needed unless rent or other terms change.
Review and approve suggested language change to bylaws.
Emily and Nancy provided background for changes, including the need to be able to open up Board member places if needed. Emina’s input-
A director may be removed by a
(a) The director is absent and unexcused from two or more meetings of the board of directors in a twelve-month period. The board president is empowered to excuse directors from attendance for a reason deemed adequate by the board president. The president shall not have
(b) For cause or no cause, if before any meeting of the board at which a vote on removal will be made, the director in question is given electronic or written notification of the board’s intention to discuss his/her case and is given the opportunity to be heard at a meeting of the board.
Approved unanimously (Lee/XX) at 12:49.
Review and approve Edits to Governance Framework to include Regional Councils.
Nancy provided background on these edits, highlighting that these Regional Council Board Members are not required to do fundraising as are the At-Large Board Members.
Approved unanimously (Gordon/Nancy S.) at 12:55.
Strategic Plan Update – organize an ad hoc committee.
Determine when the next in-person Board Meeting should be held.
Emily proposes quarterly in-person meetings. Discussed pros and cons of in-person meetings. Also discussed
1:11 PM – The New Pipeline Report – Nancy
Four funded grants, more in the
$750K; have spent $632. Ends in December. WCA primary contractor; there are three
June 2017 –
August 2018 – March 2020. Street
Ongoing Forest Service Grants
General support (councils, travel, technical support)—keeps the doors open.
New Forest Service Grant
Urban Forestry/WUI. Will hire a staff person, likely to contract staff from Davey Resources Group. Defining role/scope; will work with CALFIRE.
Tree Removal Grant
Up to 1,000 dead/dangerous trees. Not yet signed. $1.5M. Big education/outreach element within this grant.
1:10 PM – Development (Friend raising & Fundraising) – Emily
Discussed that Board has not been successful at raising money in the past, and need to re-vamp and energize this effort.
Emily- plans to just keep her page open and have
Deb – notes that other organizations also have challenges with fundraising. Just returned from Classy conference & attended session on how to motivate and inspire nonprofit Boards. Lots of great ideas… including jumping/climbing-a-thons! Airbnb also a new potential partner… has established programs.
Sarah brings expertise in fundraising/parties; currently working with Yountville on fundraiser/event (likely late Summer) – creating products to sell/auction from
Isby noted that we also have done work on
Deb recommends doing at
1:38 PM – Adjourned
Contactlist will be updated and distributed following the meeting.
- Emina—Will be sending silent auction information soon.
- Nancy S. will schedule meeting of the new Strategic Plan ad hoc committee.
- Emily will put together a survey/poll and identify where in-person will be helpful (
friend raisingand fundraising/ goal setting).
- Isby will locate former corporate sponsor list/strategy/packet.