Action Items

• Review, Approve agenda, Consent Calendar
• Resolution for New Grant Funds
• Determination Regarding Old Records
• Discuss, nominate and vote(?) on new executive committee
• Determine in-person board meeting date and location
  • Strategic Plan Revisions
  • Fundraising
• AAA Baseball events Discussion

SUMMARY

Call to Order: 12:07

Review and Approve Agenda:
approved with modifications proposed by Emily, including that the executive committee vote will not be included today.

Unanimously approved at 12:08

Approve Consent Calendar:

Unanimously approved at 12:09

New business:

• 2018 Financial Audit – schedule time to review with Executive Committee

Old business

• Old records – clear guidelines from grant providers, IRS, etc. on how long we need to keep records, for example 7 years. For many things, electronic versions exist. Do we want to keep documents after those timeframes? Bob moved to authorize Nancy to destroy documents according to the government document management policy.
• Gordon tried contacting Kit Jory, will try again

Discuss, nominate and vote(?) on new executive committee

• 10 votes have come in
• Combine Secretary with Treasurer
• Vote to confirm Isby as Secretary unanimously approved 12:43 PM
• Vote to confirm President-Elect 2023 Emina unanimously approved 12:44 PM
• Vote to confirm President 2020 Daniel unanimously approved 12:43 PM
• Emily to continue to serve as Past President
• Newly elected Executive Committee to commence their terms starting with the April meeting

Determine in-person board meeting date and location

• Next meeting – two hours about the Strategic Plan, that is run through GoToMeeting.
• Strategic Plan Revisions – tabled next meeting.
• Fundraising – as a separate meeting?

Program deliverables

• Coronavirus public health orders have resulted in spring arbor day events being postponed or canceled.
• New materials for programs, like webinars, etc.

12:49 PM Adjourn