Minutes: February 20, 2020



Board Members: Emily Spillett, Emina Darakjy, Mona Cummings, Sarah Gaskin, Laura Burnett, Gordon Mann, Bob Blum

Staff: Deb Etheredge 


Nancy Hughes, Anne Fenker, Jeff Reimer, Dave Duncan, Matt Deines, Nancy Sappington


Isby Fleischmann, Daniel Kump, Elizabeth Lanham

Action Items

  • Review, Approve agenda, Consent Calendar
  • Resolution for New Grant Funds
  • Determination Regarding Old Records
  • Discuss, nominate and vote(?) on new executive committee
  • Determine in-person board meeting date and location
    • Strategic Plan Revisions
    • Fundraising
  • AAA Baseball events Discussion


Call to Order: 12:06

Review and Approve Agenda;
approved with modifications proposed by Emily, including that the executive committee vote will not be included today.

Unanimously approved at 12:14

Approve Consent Calendar.

Unanimously approved at 12:16

  • Emily thanked Bob and Laura for their donations

Resolution for New Grant Funds:

Board approved at 12:23

Determination Regarding Old Records

  • Shredding and destruction of old records – Bob will have someone at Nixon Peabody get back to us. Gordon suggests including a policy in our bylaws. Check against the requirements from our funders. Tabled until we receive more information.

Old business

  • Gordon tried contacting Kit Jory, about board application

Discuss, nominate and vote(?) on new executive committee

  • Executive Committee Vote postponed.
  • Instructions on how to fill out the form.
  • Emily encouraged to get ballots in.

Determine in-person board meeting date and location

  • Emily suggests using GoToMeeting for monthly meetings so everyone can see the same thing
  • Emily suggests using the video conferencing function of GoToMeeting
  • In-person meeting dates and locations, Emily suggesting March or April. Doodle poll suggested for selecting meeting date.
  • Emily suggests a focused topic per meeting, instead of trying to get through the full agenda.
  • Strategic Plan Revisions – tabled next meeting.
  • Fundraising – discussion tabled for next meeting.

AAA baseball events discussion

  • Mona put together a plan for the fundraising events and you can contact Mona directly with questions.

12:50 PM Adjourn